EXTENSION FOR REQUEST FOR QUOTATION – DIGITIZED RECORDING SYSTEM
6th September, 2024.
Dear All,
We are implementing a project to strengthen court administration and case management systems in Plateau, Nasarawa and Kaduna States.
In fulfilling part of our mandate, we wish to engage a vendor to supply, deliver, install and Maintain Digital Court Recording Systems, speech-to-text devices and Remote Access facilities in accordance with the provided specifications. Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirement before submitting a bid.
Introduction
The deployment of digital (court) recording systems with remote access is for the purpose of supporting judiciary in Kaduna, Nasarawa and Plateau States to achieve enhanced efficiencies in time and case management through the deployment of digital recording and remote access capabilities to pilot courts in the state.
The primary purposes of this assignment are to (i) help judiciary in the project’s focal states transition from the practice of recording court proceedings in longhand to a more efficient digitally-driven speech to text transcription service; (ii) reduce delays in criminal trials due to inability of correctional services to present detainees in courts for logistic reasons by equipping courts and custodial centers with remote access virtual hearing equipment; (iii) improve communication between the judiciary, Department of Public Prosecution (DPP) and custodial facilities and case scheduling.
Background
The Court Administration and Case Management Project is a two-year project of the Public and Private Development Centre, which is funded by the Bureau of International Narcotics and Law Enforcement Affairs (INL).
INL’s justice and human rights programs in Nigeria support the development of more effective and professional law enforcement and justice sector institutions. To improve access to justice, the CACM project promotes more speedy and efficient dispensation of justice through improved Case Management Systems (CMS), primarily at the State Judiciary and other related law enforcement and justice institutions such as the Ministry of Justice under the following objectives:
Improved capacity, efficiency, and accountability in Nigeria’s court case management system
Improved control, preservation, and storage of evidence within the Nigerian criminal justice system
Improved scheduling system for court sessions and hearings in the Nigerian criminal justice system
Improved court administration processes within the Nigerian criminal justice system
Over the last decade, Kaduna, Nasarawa and Plateau states enacted Administration of Criminal Justice Laws (ACJLs) to address inefficiencies that create delays in the dispensation of criminal justice. Common to the states’ ACJ Laws is the stated purpose of promoting efficient management of criminal justice institutions, speedy dispensation of justice and protection of society, and the rights and interests of the suspect, defendant, and victim. The efficient management of justice institutions and processes engenders speedy dispensation of justice, and preserves the rights and interests of the society, suspect, defendant and victim in the criminal process.
To this end, a baseline needs assessment was conducted in each of the three pilot states, both to ascertain the state of court administration and case management practices, systems, and facilities available to courts, and to get a sense of what stakeholders considered to be priorities for improving justice dispensation through the instrumentality of case management. The findings confirmed the assumptions that underpinned the CACM project, but also pointed to areas that stakeholders considered to be pressing priorities for improving case management. Among these are (i) the need to support courts to transition to digital recording of court proceedings to reduce perennial delays caused by manual recording of proceedings, and to (ii) the need to forestall repetitive adjournment for failure to bring detainees to court for one logistic reason or other, by equipping courts and correctional facilities with virtual hearing equipment.
Approach and Activities
The consultant shall execute all activities in close consultation with the CACM project team at the PPDC Head Office and the States, key stakeholders in the focal states, and the other consultants working with CACM to deliver digital case management solutions.
The Consultant shall in consultation with the CACM project Team and the Judiciary in the focal states, deploy speech to text devices and digital recording to two high courts and three magistrate courts in each of the focal states (i.e., Kaduna, Nasarawa and Plateau). Each court shall be provided remote access to the correctional facilities in each state.
The components of the speech to text, and digital recording system with remote access shall be according to the technical requirements provided in the below and shall include the following:
S/N
ITEM
DESCRIPTION
1
A RECORDING WORKSTATION
Core i5 8gb 1TB Windows OS, Antivirus with 22” monitor
2
MICROPHONE BATTERIES
Rechargeable 12 Count AAA High-Capacity 850 mAh Rechargeable Batteries, Pre-Charged
3
GIGABIT ROUTER
Dual Band Gigabit Wireless Internet Router, High-Speed
4
LOCAL AREA NETWORK CAT 6 CABLE
5
AUDIO-CAPTURING DEVICE ACCESSORIES
6
MIXER AMP
8 Channel Audio Professional Mixer with 48V phantom power
7
COLUMN SPEAKERS
Big Wall Column speaker
8
A COURT RECORDING SYSTEM SOFTWARE
9
A COURT RECORDING SYSTEM
10
PLAYER WITH AI TRANSCRIPTION MODULE
11
VGA CABLE, HDMI CONVERTER, VIDEO CARD & OTHER ACCESSORIES
12
EXTERNAL HARD DRIVE
13
1TB Portable SSD
14
SYSTEM RACK 21U
Universal Steel Rack, w/ 3″ Locking Casters, Vented Side Panels for Audio Video, Server and Network Equipment
15
LAPTOP( REALTIME TRANSCRIPTION), ANTIVIRUS, 2 OFFICE SUITE
Core™ i3 121 4/512GB SSD 14.0″MIFI INTERNET – WITH 24 MONTHS SUBSCRIPTION
16
58 INCHES SCREEN & ACCESSORIES 1
Smart Screen with Android OS
17
INSTALLATION, TRAINING, SUPPORT & MAINTENANCE
18
FOOT PEDAL 2
Foot Control For Digital Systems For Professional Dictation With Toe Touch Control
19
HIGH SPEED SCANNER 1
Wireless or USB High-Speed Cloud Enabled Document, Photo & Receipt Scanner with Large Touchscreen and Auto Document Feeder
20
RECHARGEABLE BATTERY CHARGER 1
8 Bay AA AAA Battery Charger (USB High-Speed Charging, Independent Slot) for Ni-MH Ni-CD Rechargeable Batteries
21
BACKUP CAMERA 1
Camera HD 1080P 4-in-1 (TVI/AHD/CVI/960H Analog) Security Dome Camera
Sinewave 3.5KVa Inverter with 12V 220Ah 2 X Tubular Battery, 4 X 330W Solar Panels
32
INTERNET – WITH 12 MONTHS SUBSCRIPTION 1
33
Installation, Support & Training
In the delivery of this assignment, the consultant shall:
Following consultation with the A2J (CACM) team and State teams, the Judiciary, correctional service in each state and such other stakeholders deemed necessary to submit a detailed work plan for the delivery of the assignment.
Set up the Speech to text and digital recording system with remote access facilities at the designated High courts, magistrate courts and correctional facilities.
Train the judges, magistrates and other court staff and correctional service officials who will utilize the equipment and conduct live trial runs for the officials. The consultant shall also sensitize, and train personnel designated as support staff who will support the effective utilization of the equipment.
Develop and administer pre and post training evaluation forms.
Maintain the deployments for a period of 2 years.
Report delivery of assignment, including analysis of pre and post training to the project team at national level.
4. Deliverables
The key deliverables for this assignment are:
Develop a work plan for implementing the assignment.
Speech to text and Digital Recording System with remote access in the pilot courts and correction centers (one correctional centre in each state) delivered to specification, and a deployment report.
A report training on thecourt recording and remote access systems based, inclusive of analysis of pre and post training evaluation.
Final comprehensive report on the delivery of the assignment – One (1) month after operationalization of equipment (Digital Recording System with Remote Access).
A 2-year maintenance plan.
5. Management of the consultancy
The PPDC-CACM Deputy Senior Program Manager A2J (CACM) will be responsible for the day-to-day management of this assignment under the supervision of the Senior Program Manager, Access to Justice.
Deadline for Submission
13th September 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
1. An expression of interest on your official letterhead indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
2. A valid Tax certificate with the tax identification Number.
3. Copy of your organization CAC registration certificate/ business name registration and other regulatory compliance documents such as: NSITF, BPP, PENCOM, ITF, SCUML as well as professional certification of the key staff.
4. Evidence of experience of previous similar jobs (supply, delivery and installation of court recording systems). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
5. Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
6. Warranty conditions and a brochure of the products .
7. The expected delivery schedule/ timelines for delivery of equipment to all the States.
NOTE THE INFORMATION BELOW:
1. Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied. Also, PPDC as an NGO is exempt from the payment of VAT.
2. ALL BIDS MUST BE SUBMITTED IN HARD COPY
3. All hard copy bids must be put in an envelope and marked DIGITIZED RECORDING SYSTEM – CACM PROJECT at the top right-hand side of the envelope with the address of the vendor clearly indicated at the back of the envelope.
4. The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District, Abuja,FCT.
5. Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
6. All bids must be submitted before close of business, on 13thSeptember ,2024.
7. All financial bids must be in Naira (NGN). NOTE, partial quotes are not allowed.
8. All Prices must be valid for 90 days and must be inclusive of delivery costs. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
9. Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday through Friday only. It is your responsibility to ensure your response reaches the address above before the deadline.
10. Do not send submissions to this email as they will not be considered.
11. Note the selected bidder will be responsible for supply, delivery and installation of court recording systems at Kaduna, Plateau and Nasarawa states respectively.
Note: Specific location shall be discussed with the successful bidder.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Closing Date: The request for quotation has been extended with the new deadline for submission being 13th Septemeber 2024.
Note:
Responses received after the submission deadline for whatever reason will not be considered for evaluation.
Thank you and we look forward to receiving your quotation.
Film as a Catalyst for Change: Shaping the Narrative
In Nigeria, a country rich with cultural diversity and history, film has emerged as a powerful medium for storytelling and social change. These films go beyond mere entertainment; they mirror Nigerian society and a significant tool for shaping narratives and driving societal transformation.
This is done in various forms, Nollywood for instance produces thousands of movies a year, different stories, each shaping and influencing our emotions, behaviours, and perspectives consciously and unconsciously.
According to the official website of the international trade organization “Nigeria’s media and entertainment industry, “Nollywood,” originated in 1992. It is currently the second most prolific film industry in the world, with an annual output of around 2,500 movies.”
Films are designed to mimic real life and conversely, we often emulate the behaviors we observe on screen. in reverse, we mimic behaviors we see on screen. From speech patterns to our everyday appearance, there’s no doubt movies influence our daily lives. Robert Altman – American film director and screenwriter describes “filmmaking as the opportunity to live many lifetimes”
We spend around six hours a day consuming media from all corners—TVs, phones, the endless scroll on social media. It’s especially true for the young ones among us. Ever checked how much time you spend on TikTok or Instagram? It’s eye-opening. At this point, Our lives are becoming a reflection of every story, every post we’ve ever seen.
There are numerous movies that have been able to successfully spark conversations and inspire change while keeping the audience engaged.
393 Days (2016), which chronicles the Ebola outbreak in Nigeria, highlights the bravery of health workers and the importance of unity in the face of a crisis. These films serve as reminders of the country’s resilience and the power of collective action.
“Áfàméfùnà: An Nwa Boi Story: a feature length movie that serves as an exploration of Igbo heritage and the human spirit. Highlighting honesty, dedication, brotherhood, and hard work. But also stays entertaining and appeals to the universal audience.
Sex for Grades” documentary, produced by the BBC’s Africa Eye which prompted outrage over sexual harassment in Nigeria and Ghana. It shed light on a pervasive issue that had long been hidden. As a direct result of the documentary, four lecturers featured in the film were suspended indefinitely.
As well as many other movies. These movies have sparked driven policy changes and improved awareness in areas such as climate change, harassment, cyberbullying, access to Justice
Creatives as an agent of change
The impact of films on our lives is undeniable.
What this means is that creators hold the power to become the drivers of the future. As creatives, we have the responsibility to use our craft to influence and inspire. Our tools—the script, the camera, the edit suite—are instruments of change.
For the creatives out there. Sometimes we might feel too small to make an impact, but the big stories always start small. Network with peers in the industry and tailor your work to making positive change.
You can take your next step by Joining Initiatives such as Homevida, an initiative of the Public and Private Development Center to nurture young talents and teach the art of storytelling through acting, directing, and writing. And Sponsor people to be the next big name in film.
The Homevida program gives young filmmakers an opportunity to join a tribe of filmmakers and learn from community leaders and alumni of the program
We have the opportunity to tell stories that matter, stories that challenge the status quo, and stories that give voice to the voiceless. By doing so, we can contribute to a more informed, empathetic, and proactive society.
ob Title: Deputy Senior Program Manager, Governance , PPDC Job Location: Abuja (FCT) Employment Type: Full-time (Hybrid) Reporting to: Senior Program Manager, PPDC.
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
PPDC’s work focuses on:
Procurement Governance (PG)
Digital Governance (DG)
Access to Justice
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary
The Deputy Senior Program Manager will play a crucial role in leading and coordinating governance and public finance management initiatives within PPDC. This individual will work closely with senior management, program teams, government agencies, civil society organizations, and other stakeholders to drive impactful projects aimed at enhancing transparency, accountability, and efficiency in public finance management and procurement processes.
Develop comprehensive strategies for advancing procurement governance and digital governance objectives in alignment with PPDC’s mission and vision.
Lead the implementation of strategic initiatives, ensuring timely delivery and effective utilization of resources.
Program Management:
Oversee the planning, execution, and evaluation of programs and projects related to procurement governance and digital governance.
Manage program budgets, monitor expenditure, and ensure compliance with donor requirements and organizational policies.
Stakeholder Engagement:
Cultivate and maintain strong relationships with government agencies, private sector partners, civil society organizations, and other relevant stakeholders.
Collaborate with stakeholders to identify opportunities for partnership and collaboration in advancing governance objectives.
Policy Advocacy and Research:
Conduct research and analysis on emerging trends, best practices, and challenges in procurement governance and digital governance.
Advocate for policy reforms and institutional changes to improve transparency, integrity, and effectiveness in governance processes.
Capacity Building and Training:
Develop and deliver capacity-building programs, workshops, and training sessions for government officials, procurement practitioners, and civil society actors.
Provide technical assistance and advisory support to strengthen institutional capacities in procurement and digital governance.
Monitoring and Evaluation:
Prepare regular reports and presentations for internal and external stakeholders, highlighting program achievements and lessons learned.
Key Performance Indicators
Percentage increase in transparency and accountability in procurement processes as evidenced by stakeholder feedback and independent assessments.
Timeliness of project delivery against set milestones and deadlines.
Number of knowledge-sharing events organized to foster dialogue and collaboration among stakeholders.
Number of policy briefs, research papers, or publications produced on procurement governance and digital governance issues by the Governance Team.
Number of training sessions/workshops conducted on procurement governance and digital governance topics.
Team performance: Achievement of team goals and objectives within specified timeframes.
Timeliness and accuracy of reporting to internal and external stakeholders.
What you will need
Minimum of Master’s degree in Public Administration, Public Policy, Governance, Law, International Development, or a related field. A combination of relevant education and experience may be considered.
At least 5 years of progressively responsible experience in program management, policy analysis, or advocacy, with a focus on governance issues.
Proven leadership abilities, with experience in leading multidisciplinary teams and managing complex projects.
Demonstrated commitment to transparency, accountability, and integrity in governance practices.
Fluency in English (both written and spoken); proficiency in other languages, particularly local languages, is an asset.
Willingness to travel occasionally, as required.
Required Skill
Proficient use of all necessary software to be used.
In-depth knowledge of procurement governance principles, digital governance frameworks, and relevant regulatory frameworks at national and international levels.
Strong analytical skills and ability to synthesize complex information into clear and actionable recommendations.
Excellent communication skills, including the ability to effectively engage with diverse stakeholders and present findings persuasively.
Competencies
Strategic Thinking and Planning: Builds Strategic Performance by directing efforts and guiding others toward a clear and unifying vision of the future, while supporting, promoting, and ensuring alignment with PPDC’s vision and values.
Decision Making/Conflict Solving: Has the ability to analyze situations, diagnose conflicts, as well as establish and evaluate courses of action to produce logical, practical, and acceptable solutions.
Influencing: Gains others’ support for ideas, proposals, solutions, and courses of action that benefit PPDC.
Accountability: Takes ownership of all responsibilities and honor commitments. Supports subordinates, provides oversight, and takes responsibility for delegated assignments. • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable
Leadership and Management: Provides clear vision, direction, and purpose, ensuring that team members understand and are held accountable for their roles and responsibilities. Takes an active role in others’ development by providing timely feedback, coaching, mentoring, and learning opportunities.
The Public and Private Development Centre (PPDC) With support from the MacArthur Foundation hosted a Validation Workshop and Focus Group Discussion, on enhancing procurement practices in Adamawa State. The workshop was aimed at fostering transparency, efficiency, and accountability in public procurement processes within the state.
The workshop brought together key stakeholders from the Bureau of Public Procurement (BPP), Ministries, Departments, and Agencies (MDAs), Civil Society Organizations (CSOs), media representatives, and vulnerable groups such as Persons with Disabilities (PWDs) and women. This diverse representation underscores the commitment of the Adamawa State Government to inclusivity and collaboration in the pursuit of improved procurement practices.
During the workshop, participants engaged in discussions, share insights and evaluate the findings of the Public Procurement Assessment Report.
According to Ife Olatunji-David, PPDC’s Senior Program Advisor, the report being presented is the result of rigorous research, comprehensive data analysis, and extensive stakeholder consultations. It provides a holistic assessment of compliance with the Public Procurement Law and the Freedom of Information Act, as well as an evaluation of gender equality and social inclusiveness in open contracting within the education and health sectors in Adamawa State”
The focus group discussions enabled stakeholders to identify innovative solutions, address challenges, and lay the groundwork for a more transparent, accountable, and inclusive procurement system.
Mr Zare Baba, a staff of the Bureau of Public Procurement Adamawa state, highlighted that Administrative bottlenecks impede the process of prompt access to data, however, this workshop has identified new ideas which will help improve access to procurement data.
The Validation Workshop specifically addressed key aspects such as compliance with the Public Procurement Law and the Freedom of Information Act, gender equality, and social inclusiveness in open contracting within the education and health sectors in Adamawa State. By focusing on these critical areas, the workshop aimed to enhance procurement efficiency, value for money, and equal opportunities for all segments of society. The workshop also served as a platform for stakeholders to collectively assess existing practices, develop strategies for improvement, and enhance the procurement system in Adamawa State. By working together, participants will contribute to the overall advancement of the education and health sectors, positively impacting the lives of citizens.
Mr Ishaka Donal Dedan, the Chairman of the Adamawa State NUJ, expressed that the two-day workshop provided him with valuable insights from a journalistic standpoint. He emphasized that the workshop has empowered him to effectively hold the government accountable by utilizing the Freedom of Information (FOI) Act.
Public and Private Development Centre (PPDC) has been at the forefront of promoting enhanced procurement practices, open contracting, and the use of the Open Contracting Data Standard (OCDS) within several states in Nigeria. PPDC will continue to provide technical and capacity-building support to stakeholders and work together to transform procurement processes and foster transparency, accountability, and inclusivity across various states in Nigeria.
