EXTENSION FOR REQUEST FOR QUOTATION – DIGITIZED RECORDING SYSTEM
6th September, 2024.
Dear All,
We are implementing a project to strengthen court administration and case management systems in Plateau, Nasarawa and Kaduna States.
In fulfilling part of our mandate, we wish to engage a vendor to supply, deliver, install and Maintain Digital Court Recording Systems, speech-to-text devices, and Remote Access facilities in accordance with the provided specifications. Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirements before submitting a bid. Vendors are welcome to bid for either or both categories if they meet the requirements.
Introduction
The deployment of digital (court) recording systems with remote access is for the purpose of supporting judiciary in Kaduna, Nasarawa and Plateau States to achieve enhanced efficiencies in time and case management through the deployment of digital recording and remote access capabilities to pilot courts in the state.
The primary purposes of this assignment are to (i) help judiciary in the project’s focal states transition from the practice of recording court proceedings in longhand to a more efficient digitally-driven speech to text transcription service; (ii) reduce delays in criminal trials due to inability of correctional services to present detainees in courts for logistic reasons by equipping courts and custodial centers with remote access virtual hearing equipment; (iii) improve communication between the judiciary, Department of Public Prosecution (DPP) and custodial facilities and case scheduling.
Background
The Court Administration and Case Management Project is a two-year project of the Public and Private Development Centre, which is funded by the Bureau of International Narcotics and Law Enforcement Affairs (INL).
INL’s justice and human rights programs in Nigeria support the development of more effective and professional law enforcement and justice sector institutions. To improve access to justice, the CACM project promotes more speedy and efficient dispensation of justice through improved Case Management Systems (CMS), primarily at the State Judiciary and other related law enforcement and justice institutions such as the Ministry of Justice under the following objectives:
Improved capacity, efficiency, and accountability in Nigeria’s court case management system
Improved control, preservation, and storage of evidence within the Nigerian criminal justice system
Improved scheduling system for court sessions and hearings in the Nigerian criminal justice system
Improved court administration processes within the Nigerian criminal justice system
Over the last decade, Kaduna, Nasarawa and Plateau states enacted Administration of Criminal Justice Laws (ACJLs) to address inefficiencies that create delays in the dispensation of criminal justice. Common to the states’ ACJ Laws is the stated purpose of promoting efficient management of criminal justice institutions, speedy dispensation of justice and protection of society, and the rights and interests of the suspect, defendant, and victim. The efficient management of justice institutions and processes engenders speedy dispensation of justice, and preserves the rights and interests of the society, suspect, defendant and victim in the criminal process.
To this end, a baseline needs assessment was conducted in each of the three pilot states, both to ascertain the state of court administration and case management practices, systems, and facilities available to courts, and to get a sense of what stakeholders considered to be priorities for improving justice dispensation through the instrumentality of case management. The findings confirmed the assumptions that underpinned the CACM project, but also pointed to areas that stakeholders considered to be pressing priorities for improving case management. Among these are (i) the need to support courts to transition to digital recording of court proceedings to reduce perennial delays caused by manual recording of proceedings, and to (ii) the need to forestall repetitive adjournment for failure to bring detainees to court for one logistic reason or other, by equipping courts and correctional facilities with virtual hearing equipment.
Approach and Activities
The consultant shall execute all activities in close consultation with the CACM project team at the PPDC Head Office and the States, key stakeholders in the focal states, and the other consultants working with CACM to deliver digital case management solutions.
The Consultant shall in consultation with the CACM project Team and the Judiciary in the focal states, deploy speech to text devices and digital recording to two high courts and three magistrate courts in each of the focal states (i.e., Kaduna, Nasarawa and Plateau). Each court shall be provided remote access to the correctional facilities in each state.
The components of the speech to text, and digital recording system with remote access shall be according to the technical requirements provided in the below and shall include the following:
HARDWARE
S/N
ITEM
DESCRIPTION
1
A RECORDING WORKSTATION
Core i5 8gb 1TB Windows OS, Antivirus with 22” monitor
2
MICROPHONE BATTERIES
Rechargeable 12 Count AAA High-Capacity 850 mAh Rechargeable Batteries, Pre-Charged
3
GIGABIT ROUTER
Dual Band Gigabit Wireless Internet Router, High-Speed
4
LOCAL AREA NETWORK CAT 6 CABLE
5
AUDIO-CAPTURING DEVICE ACCESSORIES
6
MIXER AMP
8 Channel Audio Professional Mixer with 48V phantom power
7
COLUMN SPEAKERS
Big Wall Column speaker
8
A COURT RECORDING SYSTEM
9
VGA CABLE, HDMI CONVERTER, VIDEO CARD & OTHER ACCESSORIES
10
EXTERNAL HARD DRIVE
11
1TB Portable SSD
12
SYSTEM RACK 21U
Universal Steel Rack, w/ 3″ Locking Casters, Vented Side Panels for Audio Video, Server and Network Equipment
13
LAPTOP( REALTIME TRANSCRIPTION), ANTIVIRUS, 2 OFFICE SUITE
Core™ i3 121 4/512GB SSD 14.0″MIFI INTERNET – WITH 24 MONTHS SUBSCRIPTION
14
58 INCHES SCREEN & ACCESSORIES 1
Smart Screen with Android OS
15
INSTALLATION, TRAINING, SUPPORT & MAINTENANCE
16
FOOT PEDAL 2
Foot Control For Digital Systems For Professional Dictation With Toe Touch Control
17
HIGH SPEED SCANNER 1
Wireless or USB High-Speed Cloud Enabled Document, Photo & Receipt Scanner with Large Touchscreen and Auto Document Feeder
18
RECHARGEABLE BATTERY CHARGER 1
8 Bay AA AAA Battery Charger (USB High-Speed Charging, Independent Slot) for Ni-MH Ni-CD Rechargeable Batteries
19
BACKUP CAMERA 1
Camera HD 1080P 4-in-1 (TVI/AHD/CVI/960H Analog) Security Dome Camera
Sinewave 3.5KVa Inverter with 12V 220Ah 2 X Tubular Battery, 4 X 330W Solar Panels
30
Installation, Support & Training
SOFTWARE
S/N
ITEM
DESCRIPTION
1
INTERNET – WITH 12 MONTHS SUBSCRIPTION 1
2
A COURT RECORDING SYSTEM SOFTWARE
3
PLAYER WITH AI TRANSCRIPTION MODULE
4
Installation, Support & Training
In the delivery of this assignment, the consultant shall:
Following consultation with the A2J (CACM) team and State teams, the Judiciary, correctional service in each state and such other stakeholders deemed necessary to submit a detailed work plan for the delivery of the assignment.
Set up the Speech to text and digital recording system with remote access facilities at the designated High courts, magistrate courts and correctional facilities.
Train the judges, magistrates and other court staff and correctional service officials who will utilize the equipment and conduct live trial runs for the officials. The consultant shall also sensitize, and train personnel designated as support staff who will support the effective utilization of the equipment.
Develop and administer pre and post training evaluation forms.
Maintain the deployments for a period of 2 years.
Report delivery of assignment, including analysis of pre and post training to the project team at national level.
4. Deliverables
The key deliverables for this assignment are:
Develop a work plan for implementing the assignment.
Speech to text and Digital Recording System with remote access in the pilot courts and correction centers (one correctional centre in each state) delivered to specification, and a deployment report.
A report training on thecourt recording and remote access systems based, inclusive of analysis of pre and post training evaluation.
Final comprehensive report on the delivery of the assignment – One (1) month after operationalization of equipment (Digital Recording System with Remote Access).
A 2-year maintenance plan.
5. Management of the consultancy
The PPDC-CACM Deputy Senior Program Manager A2J (CACM) will be responsible for the day-to-day management of this assignment under the supervision of the Senior Program Manager, Access to Justice.
Deadline for Submission
24th September 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
1. An expression of interest on your official letterhead indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
2. A valid Tax certificate with the tax identification Number.
3. Copy of your organization CAC registration certificate/ business name registration and other regulatory compliance documents such as: NSITF, BPP, PENCOM, ITF, SCUML as well as professional certification of the key staff.
4. Evidence of experience of previous similar jobs (supply, delivery and installation of court recording systems). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
5. Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
6. Warranty conditions and a brochure of the products .
7. The expected delivery schedule/ timelines for delivery of equipment to all the States.
NOTE THE INFORMATION BELOW:
1. Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied. Also, PPDC as an NGO is exempt from the payment of VAT.
2. ALL BIDS MUST BE SUBMITTED IN HARD COPY
3. All hard copy bids must be put in an envelope and marked DIGITIZED RECORDING SYSTEM – CACM PROJECT at the top right-hand side of the envelope with the address of the vendor clearly indicated at the back of the envelope.
4. The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District, Abuja,FCT.
5. Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
6. All bids must be submitted before close of business, on 24thSeptember ,2024.
7. All financial bids must be in Naira (NGN). NOTE, partial quotes are not allowed.
8. All Prices must be valid for 90 days and must be inclusive of delivery costs. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
9. Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday through Friday only. It is your responsibility to ensure your response reaches the address above before the deadline.
10. Do not send submissions to this email as they will not be considered.
11. Note the selected bidder(s) will be responsible for supply, delivery and installation of court recording systems at Kaduna, Plateau and Nasarawa states respectively.
Note: Specific location shall be discussed with the successful bidder.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Closing Date: The request for quotation has been extended with the new deadline for submission being 24th Septemeber 2024.
Note:
Responses received after the submission deadline for whatever reason will not be considered for evaluation.
Thank you and we look forward to receiving your quotation.
The Public and Private Development Centre (PPDC), a non-profit organization that promotes increased citizenship participation in governance processes, is implementing a project to strengthen court administration and case management system in the following locations: Plateau, Nasarawa and Kaduna States. The project aims to improve the capacity of courts in case management and scheduling, control, storage and preservation of evidence, and court administration.
PPDC is an equal opportunity employer and seeks capable and suitably qualified Consultants to help implement the project in the said states.
PROJECT DESCRIPTION
This is an invitation to Tender for Consultants to implement the CACM project by providing
Organization of Physical case files & evidence Materials that support cases in the Justice
Sector, in support of Court Administration and Case management projects. The table 1
below shows the tender description.
S/n
Descriptions
1
Subject
Organization of Physical Case Files and Evidence That Support Cases in The Justice Sector
3
Location for project
Plateau, Nasarawa & Kaduna State
4
Date of Tender
2nd May, 2024
5
Closing date for TenderSubmission
16th May, 2024
Background to the project:
The CACM project commenced with a baseline assessment that presents the gaps and
recommendations for improvement on the current state of Court administration and Case
management system in the mentioned three states.
One of the key interventions is “Provision of service to organize physical (paper) case files
and evidence that supports the cases in archive storage boxes and racks.
The casefiles and evidence(exhibit) items will be stored in either a Record centre or in the
Archive.
The final index to the collections will map the case files and the evidence together and
later stored in an electronic record management system.
The implementation process will cover the Terms of Reference (ToR)/Services below;
Inventory of site content
Vacuum/cleaning of casefiles and evidence materials
Classify and catalogue with archival providence and security codes
Storage of files in boxes with tamper control
Arrangement of evidence items on the racks
Develop easy retrieval tools (Indexes) for the collections files.
Your proposal to tender should be for the three locations in table 1 above.
Kindly confirm your interest to participate in the bid process by responding to this tender
document before 5pm on 16th of May 2024.
PROJECT SCOPE
The scope of services to be provided by the Consultant includes the following:-
Give a structured organization approach from Start-up to Requirement analysis, Implementation, Testing, Training, Deployment and Acceptance.
Supply of storage boxes with barcode labels
Supply of tamper tags for the boxes
Provision of usage and tracking management system (conventional & IT) for routine operational services
Review the existing policies and standard operating procedures in managing case files and evidence items (with global best practices)
Training of court staff in charge of casefiles and evidence management
Development of maintenance and sustainability plan.
QUALIFICATION CRITERIA
Consultants must have capability to develop and implement large-scale physical case files and other information resources for the judiciary and other reputable organizations.
Consultants should have verifiable experience in case management project, archive resource management, records and Library management, data analysis, administrative control for storage infrastructure management and knowledge of risk assessment / disaster management, business continuity and archiving infrastructure
Consultants must work within an agreed timeline to deliver a best practice in case management and record management organization.
Consultants must demonstrate capacity to deliver the project in a cost-effective way.
SUPPORTING DOCUMENTS FOR BID SUBMISSION
Mandatory
Evidence of professional experience / status for managing administrative and legal
records.
Memorandum and Article of Association of the company
Current Tax Clearance Certificate (evidence of payment of tax for the last three (3) years
Others
Detailed company Profile
Evidence of relevant experience for similar services
Verifiable reference list (at least 2) for whom similar services were / are being executed
Company’s audited financial reports in the last three years.
Statement of organization’s core technical competencies and skills available
Details of key manpower including names and short CVs of key professional staff to be
deployed.
Name, position, phone number and email address of key contact person.
Support, Maintenance and Knowledge transfer like training for administrators/system
support team.
NOTE THE INFORMATION BELOW:
1. Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied. Also, PPDC as an NGO is exempt from the payment of VAT.
2. ALL BIDS MUST BE SUBMITTED IN HARD COPY
3. All hard copy bids must be put in an envelope and address to the below address:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District, Abuja,FCT.
5. Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
6. All bids must be submitted before close of business, on 16th May ,2024.
7. All financial bids must be in Naira (NGN). NOTE, partial quotes are not allowed.
8. All Prices must be valid for 90 days and must be inclusive of delivery costs. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
9.Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday through Friday only. It is your responsibility to ensure your response reaches the address above before the deadline.
10. Do not send submissions to this email as they will not be considered.
11. Note the selected bidder will be responsible for logistics attached to the delivery of the service at Kaduna, Plateau and Nasarawa states respectively.
Note: Specific location shall be discussed with the successful bidder.
12. The award of service of contract is subject to contract terms and conditions and satisfactory outcome of due diligence checks on capacity to deliver this assignment.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Closing Date: The deadline for submission is 16th May 2024.
Note:
Responses received after the submission deadline for whatever reason will not be considered for evaluation.
This is to bring to your kind attention that we are running a project for the implementation of a Court Administration and Case Management Project.
In fulfilling part of our mandate, we wish to engage a vendor to supply, deliver and install equipment below in accordance with the specifications provided. Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirement before submitting a bid.
DESCRIPTION OF SERVICE (Please quote for each lot separately)
LOT 1 (Computer and Accessories)
Vendors must quote for all items in this lot.
S/N
SUPPLY OF DESKTOPS
DESCRIPTION SPECIFICATION
Unit
Kaduna State
Nasarawa State
Plateau State
Quantity
1.
Product Name
HP 200 G4 22” All in One desktop with Wired Keyboard and Mouse. Must be able to specify maintenance and warranty terms and conditions.
Each
5
5
5
Microprocessor
Intel Core i5
Memory
8G RAM
Hard Drive
1TB SATA HDD
Operating System Windows 10
SOFTWARE PROGRAM
Unit
Quantity
2
Microsoft Office
2021 Professional Plus [Open license product key]
Each
5 users
5 users
5 users
3
Norton Antivirus
Norton by Symantec (1 year Subscription)
Each
5 users
5 users
5 users
S/N
SUPPLY OF PHOTOCOPIERS
Description/Specification
Unit
Kaduna State
Nasarawa State
Plateau state
2.
Product Name
Sharp Photocopier AR 7024, digital multifunction system – print , scan and copy, standard black toner, memory Standard 64 MB maximum 448 MB*4, USB 2.0 or higher, custom LCD, print sizes maximum A3 – A6*2 minimum. Paper capacity standard 350 sheets, (Must come with a USB Cable)Note: To be supplied with a standing cabinet
Each
1
1
1
LOT 2 (Air Conditioner/Ceiling Fan/Rechargeable cooling wall fan/Extension Cable)
Vendors must quote for all items in this lot.
S/N
DESCRIPTION SPECIFICATION
Unit
Nasarawa State
Plateau State
Kaduna State
Quantity
1
Brand – Hisense 1.5 HP inverter split Air Conditioner Supercooling gold fin Color – White Copper condenser, Gas type [R410] Quote must include installation kit, A.C Bracket and labor costs
Each
1
1
1
2
56”Ceiling fan Brand – Ox 3 blade Colour: Any 5 speed regulator Single Phase Volts of AC Voltage Range: 220-240 V Rated Voltage: 230 V Must be inclusive of installation costs
Each
1
1
1
3
Lontor 3 blade Rechargeable cooling wall Fan [AC/DC] with light Fan Size: 16 inches Voltage 220ah Colour: white/gray with 20 watts solar panel Must be inclusive of installation costs
Note: All furniture will be set up by vendor at its own costs
LOT 4 (Supply of 5Kva Inverter System, inclusive of Solar panels)
Vendors must quote for all items in this lot.
S/N
DESCRIPTION SPECIFICATION
Unit
Nasarawa State
Plateau State
Kaduna State
Quantity
1.
5kva/48V PURE SINEWAVE INVERTER, 4 units of 220Ah TUBULAR BATTERIES, 12 units of 320 watts MONOCRYSTALLINE SOLAR PANELS, 6mm double shielded dual core cables and 60 amps MPPT CHARGE CONTROLLER as well as other accessories such as cables, battery racks etc.
Each
1
1
1
Deadline for Submission
6th May 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
1. An expression of interest on your official letterhead indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
2. A valid Tax certificate with the tax identification Number.
3. Copy of your organization CAC registration certificate/ business name registration
4. Evidence of experience of previous similar jobs (supply, delivery and installation of office equipment /furniture or electronic equipment). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
5. Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
6. Warranty conditions and a brochure of the products – For LOT 1, 2 and 4 only.
7. The expected delivery schedule/ timelines for delivery of equipment to all the States.
NOTE THE INFORMATION BELOW:
1. Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied. Also, PPDC as an NGO is exempt from the payment of VAT.
2. ALL BIDS MUST BE SUBMITTED IN HARD COPY
3. All hard copy bids must be put in an envelope and marked SUPPLY OF GOODS TO VARIOUS STATES – CACM PROJECT at the top right-hand side of the envelope with the address of the vendor clearly indicated at the back of the envelope.
4. The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District, Abuja,FCT.
5. Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
6. All bids must be submitted before close of business, on 6th May ,2024.
7. All financial bids must be in Naira (NGN). NOTE, partial quotes are not allowed.
8. All Prices must be valid for 90 days and must be inclusive of delivery costs. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
9. Vendors cannot submit for multiple lots, but only one lot at a time – either Lot 1, 2, 3 or 4.
10. Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday through Friday only. It is your responsibility to ensure your response reaches the address above before the deadline.
11. Do not send submissions to this email as they will not be considered.
12. Note the selected bidder will be responsible for supply, delivery and installation at Kaduna, Plateau and Nasarawa states respectively.
Note: Specific location shall be discussed with the successful bidder.
13. Payment terms: – 100% within 30 days after receipt of goods, submission of payment documentation and satisfactory signoff of job completion by State[s] Admin/logistics officers.
14. The award for each of the LOT[s] is subject to contract terms and conditions and satisfactory outcome of due diligence checks on capacity to deliver this assignment.
15. Sample of the Office Line Chair and metal file cabinet is indicated in ANNEX A & B attached to this RFQ.
Note: All items must be supplied in good condition, and in accordance with specification,
otherwise items will be rejected and replaced at the expense of the vendor before acceptance.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Closing Date: The deadline for submission is 16th May 2024.
Note:
Responses received after the submission deadline for whatever reason will not be considered for evaluation.
Thank you and we look forward to receiving your quotation.
The Public & Private Development Centre is a non-governmental organization that seeks to improve the integrity of public and private sector processes through increased citizens’ participation in governance processes.
In furtherance of a project funded by the International Bureau for Narcotics and Law Enforcement on Reforming Pretrial Detention in Nigeria Project Phase II with the objective of reducing the pretrial detainee population in the Nigerian Correctional Service custodial centres located across Adamawa, Kaduna, Lagos, Nasarawa, Plateau state (s) and the FCT; the Public & Private Development Centre is requesting for eligible contractors and vendors with requisite experience to submit bids to supply and deliver designated equipment to support the upgrade of the Correctional Information Management System of the Nigerian Correctional Service in accordance with the specifications provided below.
Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirement before submitting a bid.
Location of Service
S/N
States
Specific Custodial Centres
1
Adamawa State
Yola OldYola NewState Headquarters
2
FCT
Suleja OldSuleja NewMSCC Kuje
3
Kaduna State
Max Sec CC KadunaMSCC ZariaMSCC Kafanchan
4
Lagos State
Max Sec CC KirikiriMSCC Female KirikiriMedium Sec CC Kirikiri
5
Nasarawa State
MSCC LafiaMSCC Keffi NewMSCC Keffi Old
6
Plateau State
Max Sec CC JosMSCC Shendam MSCC Pankshin
Note: MSCC refers to Medium Security Custodial Centre
SCOPE OF WORK
The supply and delivery of designated equipment to support upgrade of CIMS of the Nigerian Correctional Service (refer to annex A technical specification) across 6 states in Nigeria – Adamawa, Kaduna, Lagos, Nasarawa, Plateau state(s) and the FCT.
Deadline for Submission
16th May 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
Company Profile: registered address, with functional telephone numbers, email addresses and point of contact for the company.
An expression of interest on your official letter head indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
Latest Tax certificate with the tax identification Number.
Copy of your organisation CAC registration certificate/ business name registration with other CAC documents such as form C07 and C02.
Evidence of experience of previous similar jobs (supply and delivery of similar scope and complexity). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
Warranty conditions and a brochure of the products
The expected delivery Schedule/ timelines for delivery of equipment to all the States
NOTE THE INFORMATION BELOW:
Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied in compliance with Nigerian Tax Laws.
All goods delivered as part of this procurement are zero rated, PPDC as an NGO is exempt from the payment of VAT.
Warranty period for all equipment supplied must not be less than One year.
ALL BIDS MUST BE SUBMITTED IN HARD COPY IN A SEALED ENVELOPE
The technical submissions must be separated from the financial bid and each must be signed by an authorised representative; labelled with the company name on one side of the envelope and its content indicated on the other side. (envelop 1 – Technical bid – envelop 2 – Financial bid) The two envelopes will be put on a larger envelop and addressed as indicated below: – SUPPLY AND DELIVERY OF EQUIPMENT TO SUPPORT CIMS UPGRADE – RPDN PROJECT with the address of the vendor clearly indicated at the back of the envelope.
The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District,
Abuja.
Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
All bids must be submitted before close of business on 16th May 2024.
All financial bids must be in Naira (NGN). NOTE: Partial quotes are not allowed.
All proposals submitted including prices are valid for 90 days from the date of submission. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
All financial bids must be inclusive of installation and delivery costs and must specify maintenance and standard warranty terms and conditions for the various equipment requested.
Bids to be submitted between the hours of 10.00am and 5:00 pm. It is your responsibility to ensure your response reaches the address below before the deadline.
Note, the tender can be awarded to one company or split and awarded between companies. Such a decision is subject to the outcome of the bid process.
Note the selected bidder will be responsible for supply, and delivery to the custodial centre (s) located Adamawa, Kaduna, Lagos, FCT, Plateau and Nasarawa states respectively indicated in the table above.
Payment terms: – 100% within 30 days after inspection, testing and confirmation of conformity to requirements and the satisfactory signoff of completion by the State [s] Managers.
Disclaimer
PPDC reserves the right to select and negotiate with those companies it deems in its sole discretion to be qualified for competitive bid, and to terminate negotiation without incurring any liability. Any commitment on the part of PPDC is subject to contract terms and conditions and satisfactory outcome of due diligence checks on capacity to deliver this assignment.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Note: Responses received after the submission deadline for whatever reason will not beconsidered for evaluation.
Thank you and we look forward to receiving your quotation.
ANNEX A: BILL OF MATERIALS FOR UPGRADE OF CIMS
FCT(Abuja)
S/N
SOLAR INVERTER SYSTEM
Suleja Old
Suleja New
MSCC Kuje
Grand total
1
7.5KVA HYBRID FELICITY INVERTER SYSTEM
1
1
2
2
20KW FELICITY LITHIUM
1
1
2
3
400W MONO SOLAR PANELS
16
16
32
4
AC LOAD SEPARATION CABLING 120m
1
1
2
5
SOLAR DC CABLING 70m
1
1
2
6
PANEL ROOF PROFILE
16
16
32
7
ACCESSORIES SPDS, AC/DC BREAKERS AND CHANGE OVER SWITCH
The Public & Private Development Centre is a non-governmental organization that seeks to improve the integrity of public and private sector processes through increased citizens’ participation in governance processes.
In furtherance of a project funded by the International Bureau for Narcotics and Law Enforcement on Reforming Pretrial Detention in Nigeria Project Phase II with the objective of reducing the pretrial detainee population in the Nigerian Correctional Service custodial centres located across Adamawa, Kaduna, Lagos, Nasarawa, Plateau state (s) and the FCT; the Public & Private Development Centre is requesting for eligible contractors and vendors with requisite experience to submit bids to supply and deliver designated equipment to support the upgrade of the Correctional Information Management System of the Nigerian Correctional Service in accordance with the specifications provided below.
Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirement before submitting a bid.
Location of Service
S/N
States
Specific Custodial Centres
1
Adamawa State
Yola Old Yola New State Headquarters
2
FCT
Suleja Old Suleja New MSCC Kuje
3
Kaduna State
Max Sec CC Kaduna MSCC Zaria MSCC Kafanchan
4
Lagos State
Max Sec CC Kirikiri MSCC Female Kirikiri Medium Sec CC Kirikiri
5
Nasarawa State
MSCC Lafia MSCC Keffi New MSCC Keffi Old
6
Plateau State
Max Sec CC Jos MSCC Shendam MSCC Pankshin
Note: MSCC refers to Medium Security Custodial Centre
SCOPE OF WORK
The supply and delivery of designated equipment to support upgrade of CIMS of the Nigerian Correctional Service (refer to annex A technical specification) across 6 states in Nigeria – Adamawa, Kaduna, Lagos, Nasarawa, Plateau state(s) and the FCT.
Deadline for Submission
15th April 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
Company Profile: registered address, with functional telephone numbers, email addresses and point of contact for the company.
An expression of interest on your official letter head indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
Latest Tax certificate with the tax identification Number.
Copy of your organisation CAC registration certificate/ business name registration with other CAC documents such as form C07 and C02.
Evidence of experience of previous similar jobs (supply and delivery of similar scope and complexity). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
Warranty conditions and a brochure of the products
The expected delivery Schedule/ timelines for delivery of equipment to all the States
NOTE THE INFORMATION BELOW:
Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied in compliance with Nigerian Tax Laws.
All goods delivered as part of this procurement are zero rated, PPDC as an NGO is exempt from the payment of VAT.
Warranty period for all equipment supplied must not be less than One year.
ALL BIDS MUST BE SUBMITTED IN HARD COPY IN A SEALED ENVELOPE
The technical submissions must be separated from the financial bid and each must be signed by an authorised representative; labelled with the company name on one side of the envelope and its content indicated on the other side. (envelop 1 – Technical bid – envelop 2 – Financial bid) The two envelopes will be put on a larger envelop and addressed as indicated below: – SUPPLY AND DELIVERY OF EQUIPMENT TO SUPPORT CIMS UPGRADE – RPDN PROJECT with the address of the vendor clearly indicated at the back of the envelope.
The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District,
Abuja.
Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
All bids must be submitted before close of business on 15th April 2024.
All financial bids must be in Naira (NGN). NOTE: Partial quotes are not allowed.
All proposals submitted including prices are valid for 90 days from the date of submission. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
All financial bids must be inclusive of installation and delivery costs and must specify maintenance and standard warranty terms and conditions for the various equipment requested.
Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday or Wednesday only. It is your responsibility to ensure your response reaches the address below before the deadline.
Note, the tender can be awarded to one company or split and awarded between companies. Such a decision is subject to the outcome of the bid process.
Note the selected bidder will be responsible for supply, and delivery to the custodial centre (s) located Adamawa, Kaduna, Lagos, FCT, Plateau and Nasarawa states respectively indicated in the table above.
Payment terms: – 100% within 30 days after inspection, testing and confirmation of conformity to requirements and the satisfactory signoff of completion by the State [s] Managers.
Disclaimer
PPDC reserves the right to select and negotiate with those companies it deems in its sole discretion to be qualified for competitive bid, and to terminate negotiation without incurring any liability. Any commitment on the part of PPDC is subject to contract terms and conditions and satisfactory outcome of due diligence checks on capacity to deliver this assignment.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Note: Responses received after the submission deadline for whatever reason will not beconsidered for evaluation.
Thank you and we look forward to receiving your quotation.
ANNEX A: BILL OF MATERIALS FOR UPGRADE OF CIMS
FCT(Abuja)
S/N
SOLAR INVERTER SYSTEM
Suleja Old
Suleja New
MSCC Kuje
Grand total
1
7.5KVA HYBRID FELICITY INVERTER SYSTEM
1
1
2
2
20KW FELICITY LITHIUM
1
1
2
3
400W MONO SOLAR PANELS
16
16
32
4
AC LOAD SEPARATION CABLING 120m
1
1
2
5
SOLAR DC CABLING 70m
1
1
2
6
PANEL ROOF PROFILE
16
16
32
7
ACCESSORIES SPDS, AC/DC BREAKERS AND CHANGE OVER SWITCH
Terms of Reference for Portfolio Management Consultant
Background
Public and Private Development Centre (PPDC) is a non-governmental organization and social enterprise driven by the desire to have a more transparent and accountable government as well as citizens empowered to actively participate in governance processes. Our programs are designed to promote values and initiatives which drive institutional, behavioral and systemic change on a large scale and in a way that will benefit society and its development.
Objective
The primary objective of this consultancy is to provide expert guidance and recommendations regarding short and medium -term low risk investment options, specifically focusing on dollar-denominated investments. The consultant will assess potential investment opportunities and provide strategic advice aligned with the and organizational goals.
Scope of Work
Market Analysis: Conduct an in-depth analysis of the current financial market conditions, with a specific focus on short-term investment opportunities in dollar-denominated assets. Identify trends, risks, and potential areas for investment.
Investment Strategy Development: Develop a comprehensive investment strategy tailored to PPDC’s financial objectives and risk tolerance. This should include recommendations on asset allocation, diversification, and portfolio management strategies.
Due Diligence: Perform thorough due diligence on potential investment options, including evaluating the financial stability, track record, and reputation of banks and investment institutions with a long-term presence in Nigeria’s financial market.
Risk Assessment: Assess the inherent risks associated with each investment option and provide recommendations for risk mitigation strategies to safeguard PPDC’s capital.
Financial Modeling: Develop financial models to evaluate the potential returns and risks of various investment scenarios. This should include sensitivity analysis to assess the impact of different market conditions on investment performance.
Documentation: Prepare clear and concise documentation outlining the investment recommendations, rationale, and supporting analysis. This should include detailed reports and presentations for review by PPDC’s management and Board of Directors.
Knowledge Transfer: Provide training and knowledge transfer sessions to PPDC’s finance team to enhance their understanding of investment principles and practices.
Investment strategy document tailored to PPDC’s financial goals.
Due diligence reports on selected investment options.
Risk assessment report with recommendations for risk mitigation.
Financial models evaluating investment scenarios.
Clear and concise documentation summarizing investment recommendations.
Presentations and training sessions for PPDC’s finance team.
Timeline
The consultancy is expected to be completed within two weeks of engagement with deliverables provided according to the agreed-upon schedule. Regular progress updates will be provided to ensure alignment with PPDC’s timelines and objectives.
Budget
Submit a quote for this service inclusive of all fees, expenses, and taxes.
Evaluation Criteria
Proposals will be evaluated based on the consultant’s expertise, experience, proposed methodology, and cost-effectiveness. Preference will be given to consultants with a proven track record in investment banking and a thorough understanding of Nigeria’s financial market.
Submission Instructions
Interested consultants should submit their proposals by 14th of February 2024 to admin@ppdc.org.
Proposals should include a detailed scope of work, methodology, timeline, budget breakdown, and relevant experience.
Contact Information
For inquiries or clarifications regarding this consultancy, please contact Olubunmi Adeyemi at admin@ppdc.org.
We look forward to receiving your proposals and working with a qualified consultant to enhance PPDC’s investment strategy.
