As part of a critical routine under the Reforming Pretrial Detention in Nigeria (RPDN) Phase II project, PPDC carried out a correctional center audit at the Suleja Custodial Center. This audit was carried out with the support of two of our project partners, the NBA Bwari Branch, and Veritas University Law Clinic Bwari. This monthly exercise is a vital moment to gauge our progress, measure the impact of our interventions, and reaffirm our commitment to bringing justice to those who need it most.
The goal is simple but profound, to decongest the Nigeria Correctional Center by providing free legal representation for those awaiting trial, support the upgrade and deployment of equipment to enhance the Correctional Information Management System CIMS.
We met with officials from various departments, receiving firsthand insights into how our interventions shape the lives of those awaiting pretrial detainees. There was a glimmer of progress, for us one of the most significant moments of this audit. For the first time, the number of convicts outweighed the number of pretrial detainees. It was a sign that the backlog is finally shifting. More inmates now have legal representation, a clear victory for our cause.
We also conducted interviews with pretrial detainees who had no legal representation. One of them was a 17-year-old boy, a child whose life had been caught in a web far too complex for him to navigate alone. His eyes held a quiet sorrow, the kind that comes from being trapped in a place where time seems to stretch endlessly. But there was hope, too. Our partner, the dedicated NBA Bwari branch, pledged to take up his case, offering him the legal support he desperately needed. It was a reminder that our work is far from finished, but we are moving in the right direction.
Walking through the halls of the center, one cannot help but feel the weight of the stories held within its walls. Each detainee represents more than a case number, they are individuals caught in the tide of a system that often overlooks them. Our work here is not just about numbers but about restoring dignity and ensuring that justice is not a privilege reserved for a few.
As we left the Suleja Custodial Center, the weight of our mission felt both heavy and hopeful. We are not just opening doors to legal representation, we are opening doors to a future where justice is within reach for all.
This audit was not just about checking progress but also seeing the human side of a system that too often forgets its humanity. We were reminded that behind every statistic is a story, and behind every case number is a life waiting for justice.
The Public & Private Development Centre is a non-governmental organization that seeks to improve the integrity of public and private sector processes through increased citizens’ participation in governance processes.
In furtherance of a project funded by the International Bureau for Narcotics and Law Enforcement on Reforming Pretrial Detention in Nigeria Project Phase II with the objective of reducing the pretrial detainee population in the Nigerian Correctional Service custodial centres located across Adamawa, Kaduna, Lagos, Nasarawa, Plateau state (s) and the FCT; the Public & Private Development Centre is requesting for eligible contractors and vendors with requisite experience to submit bids to supply and deliver designated equipment to support the upgrade of the Correctional Information Management System of the Nigerian Correctional Service in accordance with the specifications provided below.
Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirement before submitting a bid.
Location of Service
S/N
States
Specific Custodial Centres
1
Adamawa State
Yola OldYola NewState Headquarters
2
FCT
Suleja OldSuleja NewMSCC Kuje
3
Kaduna State
Max Sec CC KadunaMSCC ZariaMSCC Kafanchan
4
Lagos State
Max Sec CC KirikiriMSCC Female KirikiriMedium Sec CC Kirikiri
5
Nasarawa State
MSCC LafiaMSCC Keffi NewMSCC Keffi Old
6
Plateau State
Max Sec CC JosMSCC Shendam MSCC Pankshin
Note: MSCC refers to Medium Security Custodial Centre
SCOPE OF WORK
The supply and delivery of designated equipment to support upgrade of CIMS of the Nigerian Correctional Service (refer to annex A technical specification) across 6 states in Nigeria – Adamawa, Kaduna, Lagos, Nasarawa, Plateau state(s) and the FCT.
Deadline for Submission
16th May 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
Company Profile: registered address, with functional telephone numbers, email addresses and point of contact for the company.
An expression of interest on your official letter head indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
Latest Tax certificate with the tax identification Number.
Copy of your organisation CAC registration certificate/ business name registration with other CAC documents such as form C07 and C02.
Evidence of experience of previous similar jobs (supply and delivery of similar scope and complexity). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
Warranty conditions and a brochure of the products
The expected delivery Schedule/ timelines for delivery of equipment to all the States
NOTE THE INFORMATION BELOW:
Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied in compliance with Nigerian Tax Laws.
All goods delivered as part of this procurement are zero rated, PPDC as an NGO is exempt from the payment of VAT.
Warranty period for all equipment supplied must not be less than One year.
ALL BIDS MUST BE SUBMITTED IN HARD COPY IN A SEALED ENVELOPE
The technical submissions must be separated from the financial bid and each must be signed by an authorised representative; labelled with the company name on one side of the envelope and its content indicated on the other side. (envelop 1 – Technical bid – envelop 2 – Financial bid) The two envelopes will be put on a larger envelop and addressed as indicated below: – SUPPLY AND DELIVERY OF EQUIPMENT TO SUPPORT CIMS UPGRADE – RPDN PROJECT with the address of the vendor clearly indicated at the back of the envelope.
The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District,
Abuja.
Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
All bids must be submitted before close of business on 16th May 2024.
All financial bids must be in Naira (NGN). NOTE: Partial quotes are not allowed.
All proposals submitted including prices are valid for 90 days from the date of submission. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
All financial bids must be inclusive of installation and delivery costs and must specify maintenance and standard warranty terms and conditions for the various equipment requested.
Bids to be submitted between the hours of 10.00am and 5:00 pm. It is your responsibility to ensure your response reaches the address below before the deadline.
Note, the tender can be awarded to one company or split and awarded between companies. Such a decision is subject to the outcome of the bid process.
Note the selected bidder will be responsible for supply, and delivery to the custodial centre (s) located Adamawa, Kaduna, Lagos, FCT, Plateau and Nasarawa states respectively indicated in the table above.
Payment terms: – 100% within 30 days after inspection, testing and confirmation of conformity to requirements and the satisfactory signoff of completion by the State [s] Managers.
Disclaimer
PPDC reserves the right to select and negotiate with those companies it deems in its sole discretion to be qualified for competitive bid, and to terminate negotiation without incurring any liability. Any commitment on the part of PPDC is subject to contract terms and conditions and satisfactory outcome of due diligence checks on capacity to deliver this assignment.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Note: Responses received after the submission deadline for whatever reason will not beconsidered for evaluation.
Thank you and we look forward to receiving your quotation.
ANNEX A: BILL OF MATERIALS FOR UPGRADE OF CIMS
FCT(Abuja)
S/N
SOLAR INVERTER SYSTEM
Suleja Old
Suleja New
MSCC Kuje
Grand total
1
7.5KVA HYBRID FELICITY INVERTER SYSTEM
1
1
2
2
20KW FELICITY LITHIUM
1
1
2
3
400W MONO SOLAR PANELS
16
16
32
4
AC LOAD SEPARATION CABLING 120m
1
1
2
5
SOLAR DC CABLING 70m
1
1
2
6
PANEL ROOF PROFILE
16
16
32
7
ACCESSORIES SPDS, AC/DC BREAKERS AND CHANGE OVER SWITCH
The Public & Private Development Centre is a non-governmental organization that seeks to improve the integrity of public and private sector processes through increased citizens’ participation in governance processes.
In furtherance of a project funded by the International Bureau for Narcotics and Law Enforcement on Reforming Pretrial Detention in Nigeria Project Phase II with the objective of reducing the pretrial detainee population in the Nigerian Correctional Service custodial centres located across Adamawa, Kaduna, Lagos, Nasarawa, Plateau state (s) and the FCT; the Public & Private Development Centre is requesting for eligible contractors and vendors with requisite experience to submit bids to supply and deliver designated equipment to support the upgrade of the Correctional Information Management System of the Nigerian Correctional Service in accordance with the specifications provided below.
Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirement before submitting a bid.
Location of Service
S/N
States
Specific Custodial Centres
1
Adamawa State
Yola Old Yola New State Headquarters
2
FCT
Suleja Old Suleja New MSCC Kuje
3
Kaduna State
Max Sec CC Kaduna MSCC Zaria MSCC Kafanchan
4
Lagos State
Max Sec CC Kirikiri MSCC Female Kirikiri Medium Sec CC Kirikiri
5
Nasarawa State
MSCC Lafia MSCC Keffi New MSCC Keffi Old
6
Plateau State
Max Sec CC Jos MSCC Shendam MSCC Pankshin
Note: MSCC refers to Medium Security Custodial Centre
SCOPE OF WORK
The supply and delivery of designated equipment to support upgrade of CIMS of the Nigerian Correctional Service (refer to annex A technical specification) across 6 states in Nigeria – Adamawa, Kaduna, Lagos, Nasarawa, Plateau state(s) and the FCT.
Deadline for Submission
15th April 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
Company Profile: registered address, with functional telephone numbers, email addresses and point of contact for the company.
An expression of interest on your official letter head indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
Latest Tax certificate with the tax identification Number.
Copy of your organisation CAC registration certificate/ business name registration with other CAC documents such as form C07 and C02.
Evidence of experience of previous similar jobs (supply and delivery of similar scope and complexity). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
Warranty conditions and a brochure of the products
The expected delivery Schedule/ timelines for delivery of equipment to all the States
NOTE THE INFORMATION BELOW:
Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied in compliance with Nigerian Tax Laws.
All goods delivered as part of this procurement are zero rated, PPDC as an NGO is exempt from the payment of VAT.
Warranty period for all equipment supplied must not be less than One year.
ALL BIDS MUST BE SUBMITTED IN HARD COPY IN A SEALED ENVELOPE
The technical submissions must be separated from the financial bid and each must be signed by an authorised representative; labelled with the company name on one side of the envelope and its content indicated on the other side. (envelop 1 – Technical bid – envelop 2 – Financial bid) The two envelopes will be put on a larger envelop and addressed as indicated below: – SUPPLY AND DELIVERY OF EQUIPMENT TO SUPPORT CIMS UPGRADE – RPDN PROJECT with the address of the vendor clearly indicated at the back of the envelope.
The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District,
Abuja.
Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
All bids must be submitted before close of business on 15th April 2024.
All financial bids must be in Naira (NGN). NOTE: Partial quotes are not allowed.
All proposals submitted including prices are valid for 90 days from the date of submission. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
All financial bids must be inclusive of installation and delivery costs and must specify maintenance and standard warranty terms and conditions for the various equipment requested.
Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday or Wednesday only. It is your responsibility to ensure your response reaches the address below before the deadline.
Note, the tender can be awarded to one company or split and awarded between companies. Such a decision is subject to the outcome of the bid process.
Note the selected bidder will be responsible for supply, and delivery to the custodial centre (s) located Adamawa, Kaduna, Lagos, FCT, Plateau and Nasarawa states respectively indicated in the table above.
Payment terms: – 100% within 30 days after inspection, testing and confirmation of conformity to requirements and the satisfactory signoff of completion by the State [s] Managers.
Disclaimer
PPDC reserves the right to select and negotiate with those companies it deems in its sole discretion to be qualified for competitive bid, and to terminate negotiation without incurring any liability. Any commitment on the part of PPDC is subject to contract terms and conditions and satisfactory outcome of due diligence checks on capacity to deliver this assignment.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Note: Responses received after the submission deadline for whatever reason will not beconsidered for evaluation.
Thank you and we look forward to receiving your quotation.
ANNEX A: BILL OF MATERIALS FOR UPGRADE OF CIMS
FCT(Abuja)
S/N
SOLAR INVERTER SYSTEM
Suleja Old
Suleja New
MSCC Kuje
Grand total
1
7.5KVA HYBRID FELICITY INVERTER SYSTEM
1
1
2
2
20KW FELICITY LITHIUM
1
1
2
3
400W MONO SOLAR PANELS
16
16
32
4
AC LOAD SEPARATION CABLING 120m
1
1
2
5
SOLAR DC CABLING 70m
1
1
2
6
PANEL ROOF PROFILE
16
16
32
7
ACCESSORIES SPDS, AC/DC BREAKERS AND CHANGE OVER SWITCH
