Job Position: Executive Assistant
Job Location: Abuja (FCT)
Employment Type: Full-time
Reporting to: Chief Executive Officer

Background

The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.

PPDC’s work focuses on:

• Procurement Governance (PG)
• Digital Governance (DG)
• Access to Justice 

PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.

Job Summary

The Executive Assistant provides high-level, confidential administrative support to the office of the Chief Executive Officer (CEO), PPDC in his relevant capacities. Duties may be project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. This position is often privy to confidential information and as such, requires diplomacy and discretion. The role requires someone stepping in during an exciting period of organizational transition and development and with a focus on increasing employee value while implementing organizational structures and strategies that increase team productivity and positive outlook. The work modality is a hybrid model of both remote and physical presence.

Main Duties & Responsibilities

General Administrative and Clerical Tasks (50%):

• Schedule management including preparing a calendar for meetings and trips, workplan, and providing needed background information to ensure the CEO is adequately prepared.
• Meeting management for notes and action points including for the CEO meetings, and for board meetings as appropriate.
• Team liaison with: a) the operations team to arrange travel and logistics. This may include booking flights, car rental and hotel accommodations and completing expense reports for reimbursement after the trip. b) programs team to share and receive updates on program activities, partnerships and funding opportunities.
• Correspondence management including the drafting of emails and other correspondence as directed by the CEO.

Coordination and Communication (25%):

• Implement digital engagement and manage the CEO’s social media profiles, posting of regular appropriate content and implementation of the CEO’s communication strategy.
• Ensure transparent coordination mechanisms and regular information-sharing between the CEO, team leads and relevant external stakeholders as may be appropriate.
• Support the relevant board meetings with note taking and follow up on action points.
• Support the team and be involved with projects and field visits as may be necessary.

Research and analysis (25%)

• Ensure the research, documentation and sharing of lessons learned/best practices on strategic or operational issues and actively share information with the CEO for his attention.
• Research and analysis of key literature/ developments in relevant fields of the CEO’s area of interest and inclusion of research in storage with key highlights for the CEO’s attention.
• Stay informed and abreast of news, statements, speeches and developments in the country and globally as it relates to the CEO’s areas of engagement.
• Drafting and editing speeches for different occasions and purposes, including conducting research to ensure appropriateness, preciseness in delivery and overall content quality. 

What you will need:

• A Bachelor’s Degree or its equivalent – previous administrative role will also be an advantage.
• Minimum of two (2) years, proven experience in the field of application, preferably in an NGO.
• Advanced user of Microsoft Office Suit
• High level of discretion and confidentiality
• Organizational, communication and people skills, with knowledge of multiple operational functions and principles.
• Sound knowledge of research, data analytics and reporting.
• Outstanding communication and social media management skills.
• Proven interpersonal relationship skills.
• Ability to work with all levels of management and to influence and support development of recommendations.
• Excellent written and oral communication skills in English.

Corporate Competencies:

• Demonstrates commitment to PPDC’s Mission, Vision and Values
• Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies

Knowledge Management and Learning

• Sharing knowledge and experience.  
• Provide helpful feedback and advice to others in the office.

Leadership and Self-Management:

• Focus on results for the client
• Consistently approaches work with energy and a positive construction attitude.
• Remains calm, in control and good-humored even under pressure.
• Responds positively to critical feedback and differing points of view.
• Willingness to be flexible and prepared to contribute to the organization in other duties as required

Language Requirements:

• Fluency in English and Other Nigerian Languages.

Mode of Application: Kindly click here to apply.

Note: Only qualified applicants will be contacted.

Application Deadline: 13th March, 2024.