Job Vacancy: Office Assistant/ Cleaner

by | Jan 25, 2024 | Job Vacancy

Home E Job Vacancy E Job Vacancy: Office Assistant/ Cleaner

Job Title: Office Assistant/Cleaner Adamawa

Job Location: Adamawa

Reporting to: Program Officer

Type of Contract: Full-Time Employment

Background

The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.

PPDC’s work focuses on:

  • Procurement Governance (PG)
  • Digital Governance (DG)
  • Access to Justice 
  • Democratic Accountability, Rule of Law and Good Governance

PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.

Job Summary

The Office Assistant/Cleaner is responsible for a variety of office support duties and to carry out the cleaning function for the organization.

Duties and Responsibilities

Cleaning:

  • Perform cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.
  • Clean surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
  • Keep office rooms, kitchen, and toilets clean and hygienic.
  • Maintain and clean all cleaning equipment utilized.
  • Empty and clean waste paper baskets; transporting waste material to designated collection points.
  • Ensure that the office environment is clean.
  • Always ensure cleanliness of facilities and report any instances of damage and mismanagement to the line supervisor.
  • Ensure Health & Safety regulations are followed by all staff and visitors.

Administrative duties:

  • Answer, screen and forward any incoming phone calls while providing basic information when needed.
  • Receive and serve visitors by greeting, welcoming, directing and announcing them appropriately.
  • Prepare refreshments for visitors and for staff during meetings.
  • Managing Logistics for meetings
  • Scanning, photocopying, and filing documents.
  • Managing inventory of office supplies, by making requisitions for kitchen sundries and office stationery monthly and ensuring adequate stock. Submit requests for all utilities needed early to the line supervisor.
  • Ensure that the office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.
  • Report all deficiencies and faults in the area of operation to the line supervisor in due time.
  • Assist with general filling.
  • Assists with printing, photocopying and preparation of materials needed for training, meetings, seminars/ workshops.
  • Any other general administrative duties may be assigned from time to time.

Logistics:

  • Assist in handling logistics as directed by the line supervisor or senior staff.
  • Receive and sort office letters/deliveries/couriers.
  • Distributing office letters to partner institutions.
  • Receiving office letters, opening, sorting, and distributing to the appropriate staff.
  • Assist in scheduling travel arrangements for staff.

Education and Qualifications.

  • Minimum of SSCE, OND or equivalent
  • At least two (2)  years working experience in administrative or office support
  • Ability to work with computers.
  •  Sufficient knowledge of Microsoft Office packages.
  • Secretarial/ office management background will be an added advantage
  • Proficient in spoken and written English and Other Nigerian Languages.

Competencies and Skills Required:

  • Good verbal and written communication skills.
  • Good interpersonal skills.
  • Excellent interpersonal and customer service skills.
  • Must have an eye for details.
  • Ability to learn quickly.
  • Ability to use all general office equipment.
  • Ability to understand and follow simple written and oral directions
  • Time management skills.
  • Ability to identify and organize resources needed to accomplish tasks.

Personal Attributes Required for Appointment: highest standards of ethics, integrity, and professionalism; honest and trustworthy; confidential; patient; positive attitude and behaviour; paying attention to details; self-motivated; resourceful.

Mode of Application:

Interested applicants should click on this link to apply online.

Application Deadline:  7th February 2024

PPDC is committed to achieving workforce diversity in terms of gender and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

PPDC does not tolerate sexual exploitation and abuse, or any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.