Job Title: Operations/Procurement Manager, PPDC
Job Location: Abuja (FCT)
Employment Type: Full-time (Hybrid)
Reporting to: The Head of People, Operations and Culture, PPDC.

Background

The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja, and focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption, with more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information. PPDC’s work focuses on:

• Procurement Governance (PG)
• Digital Governance (DG)
• Access to Justice 
• Democratic Accountability, Rule of Law and Good Governance

PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.

Job Overview:

Under direct supervision of the Head of People, Operations and Culture, the Operations/Procurement Manager will play a pivotal role in shaping and implementing the PPDC Operations and procurement strategies, managing operational processes and procurement activities within a fast-paced environment.

Main Duties & Responsibilities

Strategic Procurement Management 

• Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders.
• Oversee solicitation of bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans
• Comply with consistent usage of PPDC’s Procurement system in managing procurement processes.
• Engage with State program managers for the development and regular updating of procurement plans for each project.
• Train other PPDC staff in the use of procurement systems, as necessary.
• Prepare offer analysis and make recommendations regarding possible vendors.
• Follow up with selected vendors to ensure that procured services are delivered effectively and in a timely and cost-effective manner.
• Ensure that procurement-related activities conducted by the field staff are carried out in accordance with procurement procedures as outlined by PPDC.
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, and statements of work, or to determine other technical specifications.
• Through market research efforts, identify and qualify potential suppliers ( products/services).
• Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
• Establish MSA&MPAs supplier agreements for commonly used items.
• Other related responsibilities deemed necessary but not detailed herein.

Operations Management:

• Manage and optimize the overall operational processes to achieve business goals.
• Develop and implement strategies to improve efficiency, quality, and performance.
• Oversee the management of resources, including staff, equipment, and inventory.
• Collaborate with department heads to ensure smooth and effective operations across the company.
• Monitor and analyze operational performance metrics, making data-driven decisions.
• Ensure compliance with all relevant regulations, policies, and standards.
• Lead, mentor, and develop a team of operational staff, fostering a culture of excellence.
• Manage budgets, forecasts, and financial performance of the operations department.
• Identify and mitigate risks that could impact operations.
• Drive process improvements and innovation to enhance overall business performance

Asset Management:

• Oversee Management of PPDC asset, inventory, admin, property management.
• Manage the Asset Tracker
• Asset and Property Insurance

Team Leadership:

• Lead, mentor, and manage the operations and procurement team.
• Foster a culture of continuous improvement and professional development within the team.
• Provide training and support to team members to enhance their skills and performance.

Risk Management:

• Identify and mitigate potential risks in operations and procurement processes.
• Ensure compliance with all relevant health, safety, and environmental regulations.
• Develop and maintain contingency plans for critical operational areas.

Reports Directly To: Head of People, Operations and Culture

Works Directly with: The Grant Manager, State Program Managers, all Operations team as required.

Knowledge, Skills and Abilities

• Bachelor’s degree in logistics, supply chain management, business administration, public administration, international development, or other relevant fields is required. 
• A minimum of  5 – 8 years experience as an Operations Manager, Procurement Manager, or in a similar role with INGOs. Previous experience working on US government-funded projects is highly preferred.
• A clear understanding of supply chain management, operational best practices, procurement ethics and donor (USAID, EU, DFID, OFDA) compliance is essential.
• Public sector experience would be an added advantage.
• Strong negotiation and oral and written communication skills..
• Proficient in the use of procurement software and tools.
• Ability to work collaboratively in a diverse and inclusive environment.
• Strong numerical skills and attention to detail and quality.
• Demonstrated logical and flexible problem-solver, especially when working under pressure.
• Possesses both a willingness and an ability to train and be trained.

What we offer

• Fairly competitive salary and benefits package, a great team environment and hybrid working options.

Other information:

• Only Nigerian based candidates will be considered.
• This position has been designated as sensitive and will require a criminal background check. We reserve the right to make employment contingent upon successful completion of the criminal background check.

Mode of Application: Kindly Click here to apply.

Note: Please note that applications will be reviewed on a rolling basis, and only qualified applicants will be contacted.

Application Deadline: 24th September, 2024.