Request for expression of Interest for Contractors/Suppliers/Consultants

by ppdc | Nov 28, 2023 | Expression of Interest

1. BACKGROUND

Public and Private Development Centre (PPDC) is a citizen sector organization created to increase citizens’ participation in governance in a way that improves the integrity of public and private sector processes. PPDC was established in 2003 with its office in Abuja, Nigeria. Our major activities are in the areas of good governance, anti-corruption, justice sector reforms and promotion of increased citizens engagement. In the last 19 years, we have been instrumental in pursuing and instituting policy reforms in Nigeria’s public sector governance. 

Presently, PPDC is implementing two Access to Justice Projects – Court administration and case management (CACM) Project and the Reforming Pretrial Detention in Nigeria Project Phase II. PPDC has program offices in these states – Adamawa, Lagos, FCT, Kaduna, Plateau and Nasarawa States. 

2. PURPOSE OF THIS REQUEST FOR EXPRESSION OF INTEREST

We are currently engaging interested and eligible vendors to be pre-qualified on our vendors data base – to provide goods/Services/works for our operations across all office locations in Nigeria.  Interested eligible vendors are invited to apply for prequalification, indicating the category of goods, works or services they wish to apply for. Vendors intending to apply for more than one category should clearly state this in their application for Vendors prequalification documents. 

Note, vendors will be eligible to participate in any applicable competitive tendering process implemented by PPDC. Furthermore, any contract signed with an eligible vendor will be valid a maximum of one year in the first instance
with the option to renew for additional one-year subject to satisfactory and professional performance. 

3. PROPOSED GOOD AND SERVICES

See Attached Schedule for selected goods/services/works.

Eligible Vendors are to indicate the specific Lot No they are interested in.

4. REQUIREMENTS FOR ELIGIBILITY

Please read this section carefully and be sure that all requested information is included in your submission. Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete information. The submission of incomplete information could result in the rejection of EOI which should include the following documents:

1. Submission of an expression of interest on the company letterhead indicating the lot(s) under which you want to prequalify on or before the 1^st February 2024. 
2. Only soft copies accepted and submitted with the subject heading “Application for Prequalification” also stating the lot(s).  The Application must be accompanied with the following documents: –

• Evidence of Certificate of Incorporation/Business Name Registration with the Corporate Affairs Commission, MEMART and other CAC applicable documents;
• Company/Business profile/Contact address, telephone number and email address of directors/proprietors;
• Verifiable List of clients with evidence of similar jobs successfully executed within the last 3 years, e.g. letters of awards, contract agreement, job completion certificates and photographs.
• A minimum of 3 contracts for acquisition, installation and/or maintenance of ICT/related equipment in the last 5 years (where relevant)
• Explain clearly other services your company specializes in (Where applicable)
• Evidence of registration with relevant Statutory agencies (Where applicable)
• Tax Clearance Certificate for the last 3 years. 

5.  APPLICABLE TAXES

When contracted, applicable taxes according to the Nigerian Tax laws would be applied and deducted from invoiced value and same remitted to appropriate tax authority. Please note that VAT rate for donor funded programmes is zero rated, hence zero percent should be charged as VAT.

6. TERMS AND CONDITIONS+++++

This is a Request for expression of interest only and does not in any way obligate PPDC to make an award or pay for costs incurred by eligible vendors in the preparation and submission of their application.

PPDC requires every eligible vendor to avoid and prevent conflicts of interest and must disclose if any member of staff /employee of PPDC is its owners, part-owners, officers, directors, controlling shareholders, of the eligible vendor or any of its key personnel or affiliate is the spouse, sibling or member of the family of a PPDC employee. 

Note the selection process is based on both documents submitted in accordance with this requestion for EOI and other incidental requirements. 

DISCLAIMER: 

This is not an invitation to tender; 

For all enquiries, kindly contact +procurement@ppdc.org

AREAS OF NEEDS: GOODS/SERVICES/WORKS